Terms & Conditions 2023

  1. Fees & Payment: A $30 non-refundable booking fee is built in to each package price. The postage fee for prints is also built into the print package price.
  2. Payment: the encrypted payment system uses Square online payments. No payments can be accepted on location at the beach.
  3. No photos will be taken unless full payment is received.
  4. No photos to be taken on personal phones.
  5. Byron Santa On The Beach Christmas photography relies totally on mother nature and uses only natural lighting. Inclement weather including strong winds may lead to change of beach location or postponement / cancellation of a scheduled shoot date.
  6. Byron Santa On The Beach shall monitor the weather on each shoot date. Confirmation that shoot will be proceeding will be sent via email or text message 30 minutes prior start time on the scheduled day, along with information about exact beach location and meeting point for the day. 
  7. Byron Santa on the Beach reserves the right to change the photographer, photograph set dressing, Santa actor and Santa outfit including beard according to availability of staff on photoshoot days. Promotional photos are not a guarantee of Santa look.
  8. Cancellation, reschedule & refund policy
    1. Cancellation by BSoTB for reasons excluding poor weather – all effort will be made to fit you into another photo session at earliest opportunity. If you are not able to attend another session- a full refund will be given.
    2. Postponement due to weather: If your Santa photo shoot is postponed you may attend any other shoot scheduled at any location on any day in 2023. If you are unable to attend any other sessions a refund of the fee minus $30 booking fee will be made. Please note due to the busy time with the photography it may take up to 21 days to process refund.
    3. Cancelled by you: Due to the high demand for the limited number of photo sessions any cancellation by customer will incur the $30 non-refundable booking fee. The balance of the payment less the booking fee will be refunded. Please note due to the busy time with the photography it may take up to 21 days to process refund.
    4. Private session cancellation fees: Please note: Santa’s Crew have made special arrangements for your private session. Cancellation less than 4 days before session start time are 100% non refundable. Cancellation 5-7 days from start time incur a 50% cancellation fee. Cancellations before 7 days incur $90 admin fee.
  9. Whilst we will take the maximum number of shots possible during your session – No refunds are given for squinty eyes, grey skies, upset children or adults (crying) which are beyond the photographers control.
  10. Please arrive 10 minutes early for your photo shoot.
  11. Each photo session is 5 minutes – if you have more than 5 people in your group you will need to book and pay for a double session which will incur extra $20 large group sitting fee.
  12. Pets are only permitted at the beaches nominated on the booking page as pet friendly beaches.
  13. Customers who bring dogs to the photoshoots are at all times responsible for your dog. BSOTB accepts no responsibility for your dog whilst on the beach. Please bring a leash to ensure the safety of other customers and beach goers.
  14. Dogs must be kept on the leash whilst in the queue awaiting your photo.
  15. The photo chosen for print is selected by the photographer. There is no time for clients to scroll through the camera to review shots to make selections.
  16. Clients will be advised the minute your photo products are ready however the maximum processing time is 10 days after the shoot. Usually delivered earlier.
  17. Due to production time required personalised Christmas cards are only available for photo shoots before 10 December.       
  18. BSoTB is not responsible if you do not provide your address within a reasonable time to enable delivery within a reasonable time.
  19. BSoTB will ask your consent to use your images in promotion of future Santa on the Beach promotions. If you grant consent your photos may be used across print and online media including Santa on the Beach website, social media such as facebook, instagram and other print and digital platforms that request promotional photos, including third party platforms.
  20. BSOTB reserves the right to refuse service to any customer who is deemed to not act respectfully to all BSOTB staff and other customers.